Store the passwords that you write down in a secure place away from the information that they help protect. If you select the Save this password in your password list check box, make a note of the password in case you need to open the. Select this check box only if your Microsoft Windows user account is password-protected and no one else has access to your computer account.
Important: Microsoft, your Internet service provider ISP , or your e-mail administrator does not have access to your password, nor can they assist you with recovering the contents of the. The name of the folder associated with a saved data file appears in the Folder List. By default, the folder is named Personal Folders. To create a data file that is compatible with Outlook 97, 98, , or , you can create an Outlook Personal Folders File.
The file format for this. Click Outlook Personal Folders File. In the File name box, enter a name for the file, and then choose OK. If you want to password protect your data file, under Password , type your password in the Password and Verify Password text boxes. Introduction to Outlook Data Files. Back up your email. Manage and organize. Data files. Create an Outlook Data File. Enter a File name. To add a password, check the Add Optional Password box. About Outlook data files Outlook uses a data file to save items on your computer, the Outlook Personal Folders file.
When you run Outlook for the first time, the necessary data files are created automatically. Create a. Need more help? Join the discussion. Was this information helpful? When the connection is restored, changes are automatically synchronized, and the folders and items on the server and on your computer are identical again. The first time you access a Group in Outlook, a new type of Outlook data file is created.
This file has an extension of. All of this information is synchronized between your computer and the email server, so there is no need to back up this file or import it when you set up Outlook on a new computer. The fastest way to open the folder where your Outlook Data Files. In right pane, click Account Settings , and then click Account Settings. Outlook Data Files. The offline Outlook Data File. Most data remains on the server; however, any items that are saved locally should be backed up.
For example, Calendar, Contacts, Tasks, and any folders marked Local only. Create an Outlook Data File. Need more help? Join the discussion. Was this information helpful? Yes No. If you choose not to import the. The Offline Address Book. It contains information, such as names, e-mail address, titles, and office locations, from the Global Address List GAL on the server that runs Exchange.
You do not have to back up or restore this file. This is file is created and updated automatically. The Auto-Complete List is a feature that displays suggestions for names and e-mail addresses as you begin to type them.
These suggestions are possible matches from a list of names and e-mail addresses from the e-mail messages that you have sent. In Outlook , the Auto-Complete List file. If you are using an Exchange Server account, your Auto-Complete List is saved in your mailbox on the server that runs Exchange. This enables your Auto-Complete List to be used from any computer that you use Outlook with your Exchange account. Click the File tab. On the E-mail tab, the list of accounts indicates the type of each account.
See the section Find and transfer Outlook data files from one computer to another for location information. The Outlook Data Files. These files are used as copies of information on your mail server account and not intended to be moved or restored. A new Outlook Data File. Your Auto-Complete List, therefore, is unique to the computer and profile where the account is set up and the entries do not appear in any other profile or computer that you use.
Note: If you upgraded to Outlook from a version of Outlook earlier than Microsoft Outlook , you might have an. You can delete the file. If you use the Rules Import and Export feature, the default location for. Some of the folders might be hidden folders, and Windows might have file name extensions such as. To show hidden folders and file name extensions, do the following:. In Windows 10, right-click the Start button, and then click Control Panel.
In the View by list, make sure either Large icons or Small icons is selected so that you can see all the icons in Control Panel. Under Files and Folders , uncheck the Hide extensions for known file types box. Under Hidden files and folders , click the Show hidden files, folders, and drives button. Manage and organize. Data files. Find and transfer Outlook data files from one computer to another. Backup information for Microsoft , Exchange, or Outlook.
Notes: Microsoft Exchange Server accounts save your information on the mail server. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve?
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