And the site visit should take place before but not too far in advance of the pre-bid meeting. The results are also formally sent to all prospective bidders that expressed interest in the requirement, by way of minutes of the site visit and pre-bid meeting , including consolidated responses to request for clarifications, also from prospective bidders. The pre-bid meeting is usually open to all interested prospective bidders; however, in cases where pre-qualification or short-listing is carried out, only pre-qualified or short-listed bidders are invited to attend the pre-bid meeting.
Site visits, as mentioned above, can and should preferable be held prior to the pre-bid meeting. The reason for this preference is because after the site visit, bidders may have additional queries and these can be addressed at the pre-bid meeting and formally sent with the minutes to all prospective bidders that expressed interest in the requirement, or those that were short-listed through a pre-qualification exercise or restricted bidding process.
The time and venue of these meetings are addressed in the solicitation documents , and attendance is usually not obligatory. During the site visit the prospective bidders survey the site and ask questions to clarify any doubts or information provided in the solicitation documents. I agree with you Salem. In theory, the site visit could be at different time, and we should permit potential bidders to visit the site during the bid submission period.
It is most beneficial to hold pre-bid meetings prior to formally responding to the request for clarifications, that way the responses to the request for clarifications can be sent along with the results of the pre-bid meeting , including a copy of the minutes of the pre-bid meeting. Although prospective bidders should be encouraged to get as much information as possible including visiting the site on a specific or upcoming requirement of a procuring entity , formal site visits are usually planned and carried out for works procurement and more complex goods requirements southafrica-ed.
When a site visit is planned, the details of the date and time must be stated in the solicitation documents.
And the site visit should take place before but not too far in advance of the pre-bid meeting. The results are also formally sent to all prospective bidders that expressed interest in the requirement, by way of minutes of the site visit and pre-bid meeting , including consolidated responses to request for clarifications, also from prospective bidders.
The pre-bid meeting is usually open to all interested prospective bidders; however, in cases where pre-qualification or short-listing is carried out, only pre-qualified or short-listed bidders are invited to attend the pre-bid meeting. Generally, schools asks for a minimum of two yet sometimes extra. Remember, top quality is definitely superior to quantity. Rather, concentrate on receiving the two ideal people feasible for your expected lertters of reference.
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